[Relax-dn-pi] RELAX Midterm review: MSCA Work Programme compliance confirmations needed

[Dimitrios Tsoumakos]

Hi Jacqueline,
I personally got an empty template, is this a mistake?

Thank you,

Dimitris

-- 
Dimitrios Tsoumakos, PhD
Associate Professor,
Division of Computer Science
School of Electrical and Computer Engineering
National Technical University of Athens
http://www.cslab.ece.ntua.gr/~dtsouma

On 10/10/24 16:29, Jacqueline Plette wrote:
> Dear all,
> 
> The below applies to all partners receiving EU-funding, i.e. QUB is 
> exempt from it due to national funding.
> 
> Following the ​pdf icon 240925 MIDTERM Recommendation letter from EC 
> PO.pdf 
> <https://chalmers.sharepoint.com/:b:/r/sites/ChalmersRELAX-DN_all/Shared%20Documents/General/03%20Reporting/240925%20MIDTERM%20Recommendation%20letter%20from%20EC%20PO.pdf?csf=1&web=1&e=KNvk2O>, I kindly ask you to forward the below request to your HR departments.
> 
>  1. *Eligibility of the fellows: *please provide a written
>     confirmation**that the mobility rule is respected for the DCs
>     recruited. We must inform the PO in writing accordingly.
>  2. Ensure that all DCs are receiving their *salaries *according to the
>     amounts and rules defined in the MSCA Work Programme (living
>     allowance, *mobility *and family allowance, correct currency
>     conversion etc). It is strongly encouraged that a breakdown with
>     amounts is provided to the DCs pay slips. Any tuition fees related
>     to the PhD enrolment, *visa fees*, *fee for the resident permit in
>     Ireland*, travel costs, training, language courses or any other
>     similar fees are to be covered by the institutional costs and not to
>     be charged to the DCs. In case of amounts mistakenly charged to the
>     DCs, these must be reimbursed immediately. All fellows should
>     receive the *mobility allowance *as foreseen in the Grant Agreement.
>     *__*
> 
> *_All beneficiaries are requested to cross-check with their HR 
> department and ensure proper payment of their DCs according to the 
> allowances foreseen in the Programme. This needs to be confirmed by each 
> beneficiary to the coordinator and then the coordinator to duly confirm 
> back to REA PO by including relevant exchanged confirmation emails with 
> the linked DCs in copy. _*
> 
>  3. Beneficiaries must assist DCs with the *administrative procedures
>     for visa issuing *and reimburse them in case of fees paid out of
>     their own pocket. 
> 
> I have prepared a template for the confirmation (see attached) but 
> please feel free to adapt as needed.
> 
> Thank you all very much in advance for your help with this request from 
> the EC project officer.
> 
> /Best regards,/
> 
> */Jacqueline Plette/*
> 
> Jacqueline.plette at chalmers.se <mailto:Jacqueline.plette at chalmers.se>
> 
> EU Grant Manager
> 
> Chalmers Operations Support | Division of Management and General 
> University Support
> 
> Phone +46 31 7725260
> 
> Cell phone +46 723-509359
> 
> Chalmers University of Technology
> 
> Chalmersplatsen 4, Plan E, Room 1034
> 
> 412 96 Gothenburg
> 
> Sweden
> 
> **
> 
> *www.chalmers.se <http://www.chalmers.se/>***
> 
>