[Relax-dn-pi] RELAX Midterm review: MSCA Work Programme compliance confirmations needed

[Jacqueline Plette]

Hej all,

I'm sorry, I don't know what happened but I re-attach the link and copied the text below as well. https://chalmers.sharepoint.com/:w:/r/sites/ChalmersRELAX-DN_all/Shared%20Documents/General/03%20Reporting/template%20MSCA%20Work%20Programme%20compliance%20confirmation.docx?d=w0791641a8182424395189aa38f12c26b&csf=1&web=1&e=21nCh3

          [University letter head to be inserted]

          MSCA Work Programme compliance confirmation

          We herewith confirm that the eligibility criteria, especially the mobility rule, as outlined in Article 6 of #Grant Agreement-101072456-RELAX have been fulfilled for the recruited doctoral candidate #[number to be inserted] [name of recruited DC].
          We also confirm that #[number to be inserted] [name of recruited DC] receives his/her salary in accordance with the amounts and rules as defined in the MSCA Work Programme (living allowance, mobility and family allowance) with the applicable currency conversion rate.
          As proof of evidence, we include a copy of the confirmation email sent to #[number to be inserted] [name of recruited DC].

Kind regards,
Jacqueline

-----Original Message-----
From: Dimitrios Tsoumakos <dtsouma at cslab.ece.ntua.gr>
Sent: den 11 oktober 2024 12:29
To: relax-dn-pi <relax-dn-pi at lists.chalmers.se>; Jacqueline Plette <jacqueline.plette at chalmers.se>
Subject: Re: [Relax-dn-pi] RELAX Midterm review: MSCA Work Programme compliance confirmations needed

Hi Jacqueline,
I personally got an empty template, is this a mistake?

Thank you,

Dimitris

--
Dimitrios Tsoumakos, PhD
Associate Professor,
Division of Computer Science
School of Electrical and Computer Engineering National Technical University of Athens http://www.cslab.ece.ntua.gr/~dtsouma

On 10/10/24 16:29, Jacqueline Plette wrote:
> Dear all,
>
> The below applies to all partners receiving EU-funding, i.e. QUB is
> exempt from it due to national funding.
>
> Following the ​pdf icon 240925 MIDTERM Recommendation letter from EC
> PO.pdf
> <https://chalmers.sharepoint.com/:b:/r/sites/ChalmersRELAX-DN_all/Shared%20Documents/General/03%20Reporting/240925%20MIDTERM%20Recommendation%20letter%20from%20EC%20PO.pdf?csf=1&web=1&e=KNvk2O>, I kindly ask you to forward the below request to your HR departments.
>
>  1. *Eligibility of the fellows: *please provide a written
>     confirmation**that the mobility rule is respected for the DCs
>     recruited. We must inform the PO in writing accordingly.
>  2. Ensure that all DCs are receiving their *salaries *according to the
>     amounts and rules defined in the MSCA Work Programme (living
>     allowance, *mobility *and family allowance, correct currency
>     conversion etc). It is strongly encouraged that a breakdown with
>     amounts is provided to the DCs pay slips. Any tuition fees related
>     to the PhD enrolment, *visa fees*, *fee for the resident permit in
>     Ireland*, travel costs, training, language courses or any other
>     similar fees are to be covered by the institutional costs and not to
>     be charged to the DCs. In case of amounts mistakenly charged to the
>     DCs, these must be reimbursed immediately. All fellows should
>     receive the *mobility allowance *as foreseen in the Grant Agreement.
>     *__*
>
> *_All beneficiaries are requested to cross-check with their HR
> department and ensure proper payment of their DCs according to the
> allowances foreseen in the Programme. This needs to be confirmed by
> each beneficiary to the coordinator and then the coordinator to duly
> confirm back to REA PO by including relevant exchanged confirmation
> emails with the linked DCs in copy. _*
>
>  3. Beneficiaries must assist DCs with the *administrative procedures
>     for visa issuing *and reimburse them in case of fees paid out of
>     their own pocket.
>
> I have prepared a template for the confirmation (see attached) but
> please feel free to adapt as needed.
>
> Thank you all very much in advance for your help with this request
> from the EC project officer.
>
> /Best regards,/
>
> */Jacqueline Plette/*
>
> Jacqueline.plette at chalmers.se<mailto:Jacqueline.plette at chalmers.se> <mailto:Jacqueline.plette at chalmers.se>
>
> EU Grant Manager
>
> Chalmers Operations Support | Division of Management and General
> University Support
>
> Phone +46 31 7725260
>
> Cell phone +46 723-509359
>
> Chalmers University of Technology
>
> Chalmersplatsen 4, Plan E, Room 1034
>
> 412 96 Gothenburg
>
> Sweden
>
> **
>
> *www.chalmers.se <http://www.chalmers.se/>***
>
>

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