From h.vandierendonck at qub.ac.uk  Mon Sep  9 13:38:12 2024
From: h.vandierendonck at qub.ac.uk (Hans Vandierendonck)
Date: Mon, 9 Sep 2024 11:38:12 +0000
Subject: [Relax-dn-pi] supervisors report closed progress monitoring session
Message-ID: <B971B93D-CA94-4A47-A654-6EDAC7C9FCE9@qub.ac.uk>

Hi all,

To prepare for the closed monitoring progress session, it would help if you can send in a brief report on the progress of the student(s) you are supervising. The main purpose of the report is to prepare for the session, so we know in advance what students will require most attention.

The report can be very brief, 1-2 paragraphs suffice. If all is going well, then simply stating that is sufficient, and if possible add some highlights to underline this point (achievements, activities undertaken, papers submitted, etc). If progress is less than it should be, please explain the causes of this and any mitigation plans.

The reports will go into the treasure trove of documents that show the EC how we are running the network. Because they are of a personal nature, I ask that you email them to Jacqueline for collection (due date 13 September) until we have worked out a solution for storing them.

A simple document including student and supervisor?s name, date and brief report should be sufficient.

Kind regards
Hans

From philippas.tsigas at chalmers.se  Tue Sep 17 11:36:03 2024
From: philippas.tsigas at chalmers.se (Philippas Tsigas)
Date: Tue, 17 Sep 2024 09:36:03 +0000
Subject: [Relax-dn-pi] RELAX-DN: Supervisory Committee Meeting Today - Agenda
Message-ID: <GVZP280MB02010FB02AF0AF3D2D96F1C79E612@GVZP280MB0201.SWEP280.PROD.OUTLOOK.COM>

Dear all,

Please find below the agenda for the Supervisory Committee Meeting later today. If you have any items to add please let me and Jacqueline know.


  1.  Progress Report
  2.  Future Formal Milestones, Deliverables and Actions
  3.
Procedures for Student Progress Review
  4.
Seminar
  5.  Zenodo
  6.  Next Training days
     *   DEBS
     *   Tutorials
     *   Committee
     *   Theme
  7.  Industrial Partners

     *   Agreement
     *   Changes
     *   Planning

  1.
Common projects
  2.
Visits
  3.
AOB

Thanks and best regards,

Jacqueline and Philippas

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From vincenzo.gulisano at chalmers.se  Tue Sep 17 11:37:01 2024
From: vincenzo.gulisano at chalmers.se (Vincenzo Massimiliano Gulisano)
Date: Tue, 17 Sep 2024 09:37:01 +0000
Subject: [Relax-dn-pi] RELAX-DN: Supervisory Committee Meeting Today -
 Agenda
In-Reply-To: <GVZP280MB02010FB02AF0AF3D2D96F1C79E612@GVZP280MB0201.SWEP280.PROD.OUTLOOK.COM>
References: <GVZP280MB02010FB02AF0AF3D2D96F1C79E612@GVZP280MB0201.SWEP280.PROD.OUTLOOK.COM>
Message-ID: <MM0P280MB00856358FEA7EF8E39E8AA77EB612@MM0P280MB0085.SWEP280.PROD.OUTLOOK.COM>

Is it possible to join via Teams? Which link to use?

From: Relax-dn-pi <relax-dn-pi-bounces at lists.chalmers.se> on behalf of Philippas Tsigas <philippas.tsigas at chalmers.se>
Date: Tuesday, 17 September 2024 at 11:36
To: relax-dn-pi <relax-dn-pi at lists.chalmers.se>, Marco D'Antonio <mdantonio01 at qub.ac.uk>, Jacob Garby <garby at chalmers.se>
Subject: [Relax-dn-pi] RELAX-DN: Supervisory Committee Meeting Today - Agenda
Dear all,

Please find below the agenda for the Supervisory Committee Meeting later today. If you have any items to add please let me and Jacqueline know.

1.                  Progress Report

  1.  Future Formal Milestones, Deliverables and Actions

  1.  Procedures for Student Progress Review

  1.  Seminar

  1.  Zenodo
  2.  Next Training days

     *   DEBS
     *   Tutorials
     *   Committee
     *   Theme

  1.  Industrial Partners

     *   Agreement
     *   Changes
     *   Planning

  1.  Common projects

  1.  Visits

  1.  AOB

Thanks and best regards,

Jacqueline and Philippas

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From jacqueline.plette at chalmers.se  Wed Sep 18 15:18:13 2024
From: jacqueline.plette at chalmers.se (Jacqueline Plette)
Date: Wed, 18 Sep 2024 13:18:13 +0000
Subject: [Relax-dn-pi] RELAX-DN: Supervisory Committee Meeting minutes
 18/9
In-Reply-To: <GVZP280MB02010FB02AF0AF3D2D96F1C79E612@GVZP280MB0201.SWEP280.PROD.OUTLOOK.COM>
References: <GVZP280MB02010FB02AF0AF3D2D96F1C79E612@GVZP280MB0201.SWEP280.PROD.OUTLOOK.COM>
Message-ID: <MM1PPF7737F6BF23EB6E3AE01C71EA42462F8622@MM1PPF7737F6BF2.SWEP280.PROD.OUTLOOK.COM>

Dear all,

Please find below the meeting minutes of the Supervisory Committee Meeting held on 17 September. - Next online project meeting 26/9.


  1.  Progress Report:
Review meeting well done without any major concerns; JP to distribute the official report when received from EC PO

  1.  Upcoming Milestones, Deliverables and Actions: see overview here [?pptx icon]  RELAX-DN online Part A reporting by 28 Feb 2025.pptx<https://chalmers.sharepoint.com/:p:/r/sites/ChalmersRELAX-DN_all/Shared%20Documents/General/03%20Reporting/RELAX-DN%20online%20Part%20A%20reporting%20by%2028%20Feb%202025.pptx?d=w63e03e11cd3a4e1886814d55799d3d24&csf=1&web=1&e=HPFjlp>
  2.  Dissemination and outreach activities according to GA:  JP to check how it was phrased re. "two press releases per year"; scientific online magazine 'Conversation' (Deepak to lead the process as he's used it) ACTION: all to think about their already planned activities/events/talks/presentations and how they could be framed into the RELAX context
  3.  Procedures for Student Progress Review: 5 mins closed session with each student resp. main and co-supervisor; non-conflicting feedback to all students by remaining supervisors; review panel consists of all supervisors but without DC representatives

  1.  Seminars: two random papers per seminar; Jacob to schedule series

  1.  Zenodo to be used because of open access
  2.  Next Training days will be at Chalmers: PT to create a doodle for April 2025 to de-couple from DEBS
     *   DEBS will be hosted by Marina and Vincenzo 10-13 June 2025 in Gothenburg https://2025.debs.org/; 10 June workshop day at DEBS = part of RELAX training; DEBS Tutorials could be organized as part of RELAX-DN training school; PT/Marina/Vincenzo to create conference tutorials
     *   Committee: one member from each site: PT/JP from Chalmers; other still to be assigned
     *   Theme: to be developed by DC reps
  3.  Industrial Partners

     *   Agreement: JP to send reminder to all PIs to get agreements signed
     *   Changes: discussions with Ass Partners as needed; justifications on a case-by-case basis; deviations must be reported to EC PO
     *   Planning: on an individual basis and when best suitable in the training plan


  1.  Common projects: supervisors to look out for possibilities; challenge how to build the network community and collaborate across the individual research projects -

        *   PMT to follow up in 2-3 months; seen opportunity rather than coercion
        *   Blog posts to share the individual research for identifying potential collaborations;
        *   maybe smaller pilots for promising ideas such as joined publications or shared position papers?
Visits
AOB: Jacob/Marco to be replaced as DC representatives at SB meetings

Thanks and best regards,

Jacqueline and Philippas

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From jacqueline.plette at chalmers.se  Wed Sep 25 11:24:28 2024
From: jacqueline.plette at chalmers.se (Jacqueline Plette)
Date: Wed, 25 Sep 2024 09:24:28 +0000
Subject: [Relax-dn-pi] ACTION: 101072456 RELAX - Recommendations following
 the mid-term check meeting
In-Reply-To: <b253cbe83d8f49deae4ae1400a51c9e7@ec.europa.eu>
References: <b253cbe83d8f49deae4ae1400a51c9e7@ec.europa.eu>
Message-ID: <GV2PPF758B079C266591C293D95A055838DF8692@GV2PPF758B079C2.SWEP280.PROD.OUTLOOK.COM>

Dear all,

Please see attached the midterm recommendation letter from the EC PO.

Unfortunately, I cannot join you at tomorrow?s meeting as I have a conflicting meeting. But there are several points in the letter that are applicable to all of us. Please read the report carefully and inform me about any concerns you might have.

@Philippas Tsigas<mailto:philippas.tsigas at chalmers.se>: Could you and I perhaps meet next week? Mon, Tues or Friday afternoon?

Many thanks to all,

Best regards,
Jacqueline Plette

Phone +46 31 7725260
Cell phone +46 723-509359



From: MAURI Daniela <Daniela.MAURI at ec.europa.eu>
Sent: den 24 september 2024 20:33
To: Jacqueline Plette <jacqueline.plette at chalmers.se>; Philippas Tsigas <philippas.tsigas at chalmers.se>
Subject: 101072456 RELAX - Recommendations following the mid-term check meeting


Dear Jacqueline and Philippas,

following the mid-term check meeting, please find attached a summary of the recommendations for the next period.

Kind regards,

Daniela


Daniela Mauri
Project Officer

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