From jacqueline.plette at chalmers.se Thu Oct 10 14:44:55 2024 From: jacqueline.plette at chalmers.se (Jacqueline Plette) Date: Thu, 10 Oct 2024 12:44:55 +0000 Subject: [Relax-dn-pi] Meeting notes 10/10 Message-ID: Dear all, Here are some short notes from today's meeting: 1. Recommendation Letter from our PO * @JP: to send a formal request regarding confirmation about MSCA compliance to all for further inquiry from your HR departments 2. Last Training Days session * Feedback from students ? @Moule/Antreas: to collect feedback like previous * All DCs to upload their slides ? missing from DC 3, 5, 6, 7 and 10 * @Hans: to ask for technical slides 3. Planning next training days * @PT/JP to set up Doodle for dates in spring 2025 * @Moule/Antreas: to ask other DCs for suggestions of technical topics for next meeting * @all: To decide on organizing committee 4. DEBS 2025 (https://2025.debs.org/) * Tutorials (https://2024.debs.org/call-for-tutorials/) instead or on top of the proposed GIGMOD tutorial? (@PT: to talk to Dimitris) * Workshops (https://2024.debs.org/call-for-workshops/) @PT/Deepak: to talk further about it * Paper submission deadline ~mid February 2025 1. Outreach and Communication Activities * Planning and counting beans: @PT: I could not find your overview on Teams but I?m sharing an example of dissemination/DC videos from a previous MSCA-network: https://www.shape-it.eu/shape-it-videos/ * To be further updated and discussed Best regards, Jacqueline Plette Jacqueline.plette at chalmers.se EU Grant Manager Chalmers Operations Support | Division of Management and General University Support Phone +46 31 7725260 Cell phone +46 723-509359 Chalmers University of Technology Chalmersplatsen 4, Plan E, Room 1034 412 96 Gothenburg Sweden www.chalmers.se -------------- next part -------------- An HTML attachment was scrubbed... URL: From jacqueline.plette at chalmers.se Thu Oct 10 15:29:33 2024 From: jacqueline.plette at chalmers.se (Jacqueline Plette) Date: Thu, 10 Oct 2024 13:29:33 +0000 Subject: [Relax-dn-pi] RELAX Midterm review: MSCA Work Programme compliance confirmations needed Message-ID: Dear all, The below applies to all partners receiving EU-funding, i.e. QUB is exempt from it due to national funding. Following the [?pdf icon] 240925 MIDTERM Recommendation letter from EC PO.pdf, I kindly ask you to forward the below request to your HR departments. 1. Eligibility of the fellows: please provide a written confirmation that the mobility rule is respected for the DCs recruited. We must inform the PO in writing accordingly. 2. Ensure that all DCs are receiving their salaries according to the amounts and rules defined in the MSCA Work Programme (living allowance, mobility and family allowance, correct currency conversion etc). It is strongly encouraged that a breakdown with amounts is provided to the DCs pay slips. Any tuition fees related to the PhD enrolment, visa fees, fee for the resident permit in Ireland, travel costs, training, language courses or any other similar fees are to be covered by the institutional costs and not to be charged to the DCs. In case of amounts mistakenly charged to the DCs, these must be reimbursed immediately. All fellows should receive the mobility allowance as foreseen in the Grant Agreement. All beneficiaries are requested to cross-check with their HR department and ensure proper payment of their DCs according to the allowances foreseen in the Programme. This needs to be confirmed by each beneficiary to the coordinator and then the coordinator to duly confirm back to REA PO by including relevant exchanged confirmation emails with the linked DCs in copy. 1. Beneficiaries must assist DCs with the administrative procedures for visa issuing and reimburse them in case of fees paid out of their own pocket. I have prepared a template for the confirmation (see attached) but please feel free to adapt as needed. Thank you all very much in advance for your help with this request from the EC project officer. Best regards, Jacqueline Plette Jacqueline.plette at chalmers.se EU Grant Manager Chalmers Operations Support | Division of Management and General University Support Phone +46 31 7725260 Cell phone +46 723-509359 Chalmers University of Technology Chalmersplatsen 4, Plan E, Room 1034 412 96 Gothenburg Sweden www.chalmers.se -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 371 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: template MSCA Work Programme compliance confirmation.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 13476 bytes Desc: template MSCA Work Programme compliance confirmation.docx URL: From dtsouma at cslab.ece.ntua.gr Fri Oct 11 12:29:11 2024 From: dtsouma at cslab.ece.ntua.gr (Dimitrios Tsoumakos) Date: Fri, 11 Oct 2024 13:29:11 +0300 Subject: [Relax-dn-pi] RELAX Midterm review: MSCA Work Programme compliance confirmations needed In-Reply-To: References: Message-ID: <56806487-70f0-4b93-8768-13a5eb2128c1@cslab.ece.ntua.gr> Hi Jacqueline, I personally got an empty template, is this a mistake? Thank you, Dimitris -- Dimitrios Tsoumakos, PhD Associate Professor, Division of Computer Science School of Electrical and Computer Engineering National Technical University of Athens http://www.cslab.ece.ntua.gr/~dtsouma On 10/10/24 16:29, Jacqueline Plette wrote: > Dear all, > > The below applies to all partners receiving EU-funding, i.e. QUB is > exempt from it due to national funding. > > Following the ?pdf icon?240925 MIDTERM Recommendation letter from EC > PO.pdf > , I kindly ask you to forward the below request to your HR departments. > > 1. *Eligibility of the fellows: *please provide a written > confirmation**that the mobility rule is respected for the DCs > recruited. We must inform the PO in writing accordingly. > 2. Ensure that all DCs are receiving their *salaries *according to the > amounts and rules defined in the MSCA Work Programme (living > allowance, *mobility *and family allowance, correct currency > conversion etc). It is strongly encouraged that a breakdown with > amounts is provided to the DCs pay slips. Any tuition fees related > to the PhD enrolment, *visa fees*, *fee for the resident permit in > Ireland*, travel costs, training, language courses or any other > similar fees are to be covered by the institutional costs and not to > be charged to the DCs. In case of amounts mistakenly charged to the > DCs, these must be reimbursed immediately. All fellows should > receive the *mobility allowance *as foreseen in the Grant Agreement. > *__* > > *_All beneficiaries are requested to cross-check with their HR > department and ensure proper payment of their DCs according to the > allowances foreseen in the Programme. This needs to be confirmed by each > beneficiary to the coordinator and then the coordinator to duly confirm > back to REA PO by including relevant exchanged confirmation emails with > the linked DCs in copy. _* > > 3. Beneficiaries must assist DCs with the *administrative procedures > for visa issuing *and reimburse them in case of fees paid out of > their own pocket. > > I have prepared a template for the confirmation (see attached) but > please feel free to adapt as needed. > > Thank you all very much in advance for your help with this request from > the EC project officer. > > /Best regards,/ > > */Jacqueline Plette/* > > Jacqueline.plette at chalmers.se > > EU Grant Manager > > Chalmers Operations Support | Division of Management and General > University Support > > Phone +46 31 7725260 > > Cell phone +46 723-509359 > > Chalmers University of Technology > > Chalmersplatsen 4, Plan E, Room 1034 > > 412 96 Gothenburg > > Sweden > > ** > > *www.chalmers.se *** > > From jacqueline.plette at chalmers.se Fri Oct 11 13:41:59 2024 From: jacqueline.plette at chalmers.se (Jacqueline Plette) Date: Fri, 11 Oct 2024 11:41:59 +0000 Subject: [Relax-dn-pi] RELAX Midterm review: MSCA Work Programme compliance confirmations needed In-Reply-To: <56806487-70f0-4b93-8768-13a5eb2128c1@cslab.ece.ntua.gr> References: <56806487-70f0-4b93-8768-13a5eb2128c1@cslab.ece.ntua.gr> Message-ID: Hej all, I'm sorry, I don't know what happened but I re-attach the link and copied the text below as well. https://chalmers.sharepoint.com/:w:/r/sites/ChalmersRELAX-DN_all/Shared%20Documents/General/03%20Reporting/template%20MSCA%20Work%20Programme%20compliance%20confirmation.docx?d=w0791641a8182424395189aa38f12c26b&csf=1&web=1&e=21nCh3 [University letter head to be inserted] MSCA Work Programme compliance confirmation We herewith confirm that the eligibility criteria, especially the mobility rule, as outlined in Article 6 of #Grant Agreement-101072456-RELAX have been fulfilled for the recruited doctoral candidate #[number to be inserted] [name of recruited DC]. We also confirm that #[number to be inserted] [name of recruited DC] receives his/her salary in accordance with the amounts and rules as defined in the MSCA Work Programme (living allowance, mobility and family allowance) with the applicable currency conversion rate. As proof of evidence, we include a copy of the confirmation email sent to #[number to be inserted] [name of recruited DC]. Kind regards, Jacqueline -----Original Message----- From: Dimitrios Tsoumakos Sent: den 11 oktober 2024 12:29 To: relax-dn-pi ; Jacqueline Plette Subject: Re: [Relax-dn-pi] RELAX Midterm review: MSCA Work Programme compliance confirmations needed Hi Jacqueline, I personally got an empty template, is this a mistake? Thank you, Dimitris -- Dimitrios Tsoumakos, PhD Associate Professor, Division of Computer Science School of Electrical and Computer Engineering National Technical University of Athens http://www.cslab.ece.ntua.gr/~dtsouma On 10/10/24 16:29, Jacqueline Plette wrote: > Dear all, > > The below applies to all partners receiving EU-funding, i.e. QUB is > exempt from it due to national funding. > > Following the ?pdf icon 240925 MIDTERM Recommendation letter from EC > PO.pdf > , I kindly ask you to forward the below request to your HR departments. > > 1. *Eligibility of the fellows: *please provide a written > confirmation**that the mobility rule is respected for the DCs > recruited. We must inform the PO in writing accordingly. > 2. Ensure that all DCs are receiving their *salaries *according to the > amounts and rules defined in the MSCA Work Programme (living > allowance, *mobility *and family allowance, correct currency > conversion etc). It is strongly encouraged that a breakdown with > amounts is provided to the DCs pay slips. Any tuition fees related > to the PhD enrolment, *visa fees*, *fee for the resident permit in > Ireland*, travel costs, training, language courses or any other > similar fees are to be covered by the institutional costs and not to > be charged to the DCs. In case of amounts mistakenly charged to the > DCs, these must be reimbursed immediately. All fellows should > receive the *mobility allowance *as foreseen in the Grant Agreement. > *__* > > *_All beneficiaries are requested to cross-check with their HR > department and ensure proper payment of their DCs according to the > allowances foreseen in the Programme. This needs to be confirmed by > each beneficiary to the coordinator and then the coordinator to duly > confirm back to REA PO by including relevant exchanged confirmation > emails with the linked DCs in copy. _* > > 3. Beneficiaries must assist DCs with the *administrative procedures > for visa issuing *and reimburse them in case of fees paid out of > their own pocket. > > I have prepared a template for the confirmation (see attached) but > please feel free to adapt as needed. > > Thank you all very much in advance for your help with this request > from the EC project officer. > > /Best regards,/ > > */Jacqueline Plette/* > > Jacqueline.plette at chalmers.se > > EU Grant Manager > > Chalmers Operations Support | Division of Management and General > University Support > > Phone +46 31 7725260 > > Cell phone +46 723-509359 > > Chalmers University of Technology > > Chalmersplatsen 4, Plan E, Room 1034 > > 412 96 Gothenburg > > Sweden > > ** > > *www.chalmers.se *** > > -------------- next part -------------- An HTML attachment was scrubbed... URL: