<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
@font-face
{font-family:Arial-BoldMT;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0cm;
font-size:11.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;
mso-fareast-language:EN-US;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0cm;
margin-right:0cm;
margin-bottom:0cm;
margin-left:36.0pt;
font-size:11.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;
mso-fareast-language:EN-US;}
span.MsoSmartlink
{mso-style-priority:99;
color:blue;
background:#F3F2F1;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Aptos",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:11.0pt;
mso-fareast-language:EN-US;}
@page WordSection1
{size:612.0pt 792.0pt;
margin:72.0pt 72.0pt 72.0pt 72.0pt;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:-1089882175;
mso-list-type:hybrid;
mso-list-template-ids:-1 -1 -1 -1 -1 -1 -1 -1 -1 -1;}
@list l0:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l0:level2
{mso-level-start-at:0;
mso-level-text:"";
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l0:level3
{mso-level-start-at:0;
mso-level-text:"";
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l0:level4
{mso-level-start-at:0;
mso-level-text:"";
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l0:level5
{mso-level-start-at:0;
mso-level-text:"";
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l0:level6
{mso-level-start-at:0;
mso-level-text:"";
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l0:level7
{mso-level-start-at:0;
mso-level-text:"";
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l0:level8
{mso-level-start-at:0;
mso-level-text:"";
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l0:level9
{mso-level-start-at:0;
mso-level-text:"";
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l1
{mso-list-id:92014765;
mso-list-type:hybrid;
mso-list-template-ids:1067613748 69009423 69009433 69009435 69009423 69009433 69009435 69009423 69009433 69009435;}
@list l1:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l2
{mso-list-id:825820655;
mso-list-type:hybrid;
mso-list-template-ids:-1853176736 69009423 69009433 69009435 69009423 69009433 69009435 69009423 69009433 69009435;}
@list l2:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l2:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l2:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l3
{mso-list-id:1606838096;
mso-list-type:hybrid;
mso-list-template-ids:1506565916 69009423 69009433 69009435 69009423 69009433 69009435 69009423 69009433 69009435;}
@list l3:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:83.2pt;
text-indent:-18.0pt;}
@list l3:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:119.2pt;
text-indent:-18.0pt;}
@list l3:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
margin-left:155.2pt;
text-indent:-9.0pt;}
@list l3:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:191.2pt;
text-indent:-18.0pt;}
@list l3:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:227.2pt;
text-indent:-18.0pt;}
@list l3:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
margin-left:263.2pt;
text-indent:-9.0pt;}
@list l3:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:299.2pt;
text-indent:-18.0pt;}
@list l3:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:335.2pt;
text-indent:-18.0pt;}
@list l3:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
margin-left:371.2pt;
text-indent:-9.0pt;}
ol
{margin-bottom:0cm;}
ul
{margin-bottom:0cm;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="SV" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Dear all,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US">The below applies to all partners receiving EU-funding, i.e. QUB is exempt from it due to national funding.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Following the </span><a href="https://chalmers.sharepoint.com/:b:/r/sites/ChalmersRELAX-DN_all/Shared%20Documents/General/03%20Reporting/240925%20MIDTERM%20Recommendation%20letter%20from%20EC%20PO.pdf?csf=1&web=1&e=KNvk2O"><span class="MsoSmartlink"><span lang="EN-US" style="text-decoration:none"><img border="0" width="16" height="16" style="width:.1666in;height:.1666in" id="Picture_x0020_1" src="cid:image001.png@01DB1B25.72F0B880" alt="pdf icon"></span></span><span class="MsoSmartlink"><span lang="EN-US"> 240925
MIDTERM Recommendation letter from EC PO.pdf</span></span></a><span lang="EN-US">, I kindly ask you to forward the below request to your HR departments.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l1 level1 lfo2"><b><span lang="EN-US">Eligibility of the fellows:
</span></b><span lang="EN-US">please provide a written confirmation<b> </b>that the mobility rule is respected for the DCs recruited. We must inform the PO in writing accordingly.
<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l1 level1 lfo2"><span lang="EN-US">Ensure that all DCs are receiving their
<b>salaries </b>according to the amounts and rules defined in the MSCA Work Programme (living allowance,
<b>mobility </b>and family allowance, correct currency conversion etc). It is strongly encouraged that a breakdown with amounts is provided to the DCs pay slips. Any tuition fees related to the PhD enrolment,
<b>visa fees</b>, <b>fee for the resident permit in Ireland</b>, travel costs, training, language courses or any other similar fees are to be covered by the institutional costs and not to be charged to the DCs. In case of amounts mistakenly charged to the DCs,
these must be reimbursed immediately. All fellows should receive the <b>mobility allowance
</b>as foreseen in the Grant Agreement. <b><u><o:p></o:p></u></b></span></li></ol>
<p class="MsoNormal"><b><u><span lang="EN-US">All beneficiaries are requested to cross-check with their HR department and ensure proper payment of their DCs according to the allowances foreseen in the Programme. This needs to be confirmed by each beneficiary
to the coordinator and then the coordinator to duly confirm back to REA PO by including relevant exchanged confirmation emails with the linked DCs in copy.
<o:p></o:p></span></u></b></p>
<ol style="margin-top:0cm" start="3" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l1 level1 lfo2"><span lang="EN-US">Beneficiaries must assist DCs with the
<b>administrative procedures for visa issuing </b>and reimburse them in case of fees paid out of their own pocket.
<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">I have prepared a template for the confirmation (see attached) but please feel free to adapt as needed.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Thank you all very much in advance for your help with this request from the EC project officer.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span lang="EN-US" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#002060;mso-ligatures:none;mso-fareast-language:SV">Best regards,<o:p></o:p></span></i></p>
<p class="MsoNormal"><b><i><span lang="EN-US" style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#1D02BE;mso-ligatures:none;mso-fareast-language:SV">Jacqueline Plette<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none;mso-fareast-language:SV"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none;mso-fareast-language:SV"><a href="mailto:Jacqueline.plette@chalmers.se"><span style="color:#0563C1">Jacqueline.plette@chalmers.se</span></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none;mso-fareast-language:SV"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:8.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none;mso-fareast-language:SV">EU Grant Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:8.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none;mso-fareast-language:SV"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span lang="EN-US" style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast-language:SV">Chalmers Operations Support |
</span><span lang="EN-US" style="font-size:8.0pt;font-family:"Arial",sans-serif;mso-ligatures:none;mso-fareast-language:SV">Division of Management and General University Support<span style="color:#212121;letter-spacing:-.15pt"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:8.0pt;font-family:"Arial",sans-serif;mso-ligatures:none;mso-fareast-language:SV">Phone +46 31 7725260<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-size:8.0pt;font-family:"Arial",sans-serif;mso-ligatures:none;mso-fareast-language:SV">Cell phone +46 723-509359<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span lang="EN-US" style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast-language:SV"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span lang="EN-US" style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast-language:SV">Chalmers University of Technology<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast-language:SV">Chalmersplatsen 4, Plan E, Room 1034<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast-language:SV">412 96 Gothenburg<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast-language:SV">Sweden<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:12.0pt;text-autospace:none"><b><span style="font-size:8.0pt;font-family:Arial-BoldMT;color:#212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast-language:SV"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none;mso-fareast-language:SV"><a href="http://www.chalmers.se/"><span style="color:#0563C1;font-weight:normal">www.chalmers.se</span></a></span></b><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#212121;mso-ligatures:none;mso-fareast-language:SV"><o:p></o:p></span></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
</div>
</body>
</html>