[From nobody Wed Jun 12 15:58:30 2024 From: Jacqueline Plette <jacqueline.plette@chalmers.se> To: relax-dn-all <relax-dn-all@lists.chalmers.se> Subject: Information package for DCs and PIs Thread-Topic: Information package for DCs and PIs Thread-Index: Ado/B+PMmcOkpFe6SMyTE6/cVV+aOA== Date: Thu, 4 Jan 2024 14:04:13 +0000 Message-ID: <GV2PPF758B079C211372DC8343BE85FB649F8672@GV2PPF758B079C2.SWEP280.PROD.OUTLOOK.COM> Content-Language: en-US X-MS-Has-Attach: yes X-MS-TNEF-Correlator: X-MS-Exchange-Organization-RecordReviewCfmType: 0 x-ms-exchange-organization-originalclientipaddress: 98.128.166.54 x-ms-exchange-organization-originalserveripaddress: 2603:10a6:144::18 Content-Type: multipart/related; boundary="_007_GV2PPF758B079C211372DC8343BE85FB649F8672GV2PPF758B079C2_"; type="multipart/alternative" MIME-Version: 1.0 --_007_GV2PPF758B079C211372DC8343BE85FB649F8672GV2PPF758B079C2_ Content-Type: multipart/alternative; boundary="_000_GV2PPF758B079C211372DC8343BE85FB649F8672GV2PPF758B079C2_" --_000_GV2PPF758B079C211372DC8343BE85FB649F8672GV2PPF758B079C2_ Content-Type: text/plain; charset="us-ascii" Content-Transfer-Encoding: quoted-printable Dear all, Happy New Year to you! Following the MSCA funding obligations in the Grant Agreement, I would like= to share with you the following information - please do not hesitate to co= ntact Philippas or myself for any detailed questions you might have: * Grant Agreement-101072456-RELAX.pdf<https://chalmers-my.sharepoint= .com/:b:/g/personal/platt_chalmers_se/EQJedngmzYtfZtMRB3ie_yQBJH-v_JnVFFJvr= cgZ2KyrbQ> - the legally binding contract between us in the project consort= ium and the EC; * GA Article 18 states some specific rules for MSCA actions, among ot= her things the European Charter for Researchers<https://euraxess.ec.europa.= eu/jobs/charter> and the Code of Conduct for the Recruitment<https://euraxe= ss.ec.europa.eu/jobs/charter/code>; * GA Article 18 also states that doctoral candidates employed through= MSCA funding should have the same standards and working conditions as thos= e employed locally holding a similar position; * GA Article 6 states that the following must be specified in the loc= al employment contract: name of supervisor, starting date and duration of e= mployment, monthly support in EUR (and if relevant, in the currency in whic= h the remuneration is paid) as well as the obligation of the DC to work exc= lusively for the action; * MSCA website<https://marie-sklodowska-curie-actions.ec.europa.eu/ac= tions/doctoral-networks> * MSCA guidelines for supervision<https://chalmers-my.sharepoint.com= /:b:/g/personal/platt_chalmers_se/EYsl1oT-5_pd6jgKafujsNgBeQ9ejIFz8j8LwlXHS= c_YAA> * MSCA guidance on financial rules<https://chalmers-my.sharepoint.co= m/:b:/g/personal/platt_chalmers_se/EcYMXu01FGJacuRUFjLOfCEB_x79vBEI1oviPxFt= 2yuh5Q> * MSCA Q&A from coordinators' day 2022<https://chalmers-my.sharepoin= t.com/:b:/g/personal/platt_chalmers_se/EXBvzYXDf4heLnhj9HOUCqgBzZMAxSChp9B3= 2YvcWM_ulQ> * Other information from coordinators' day 2022<https://chalmers-my.= sharepoint.com/:f:/g/personal/platt_chalmers_se/ElMcVgdhL29InLh45sflI1ABNtZ= extFloBrFX_Tw7va8aA> * All DCs should have a personalized career development plan<https://= euraxess.ec.europa.eu/career-development/researchers/career-handbook-young-= researchers>; * For all PIs: you have a legal obligation to submit researcher's, mo= bility and secondment declarations for their DC in the EU portal within 20 = days after start; see screenshots here: Details Mobility Declarations.docx= <https://chalmers-my.sharepoint.com/:w:/g/personal/platt_chalmers_se/ESv37c= 0hsZ5IiO5vKW-hxqQBFAIzROa_Ncr1L9z6NsK9Dw> and ask me for guidance if needed * If the DC family status changes over the duration of the project, p= lease contact us as coordinator immediately mentioning the date from which = the change applies; * If there are any interruptions for parental or sick leave, please c= ontact us as coordinator immediately mentioning the period as applicable; * Reporting obligations: * Midterm review meeting in M13-15 - mandatory for all DCs and PIs; d= ate and agenda to be confirmed * a progress report before midterm review (with contributions from al= l DCs) * deliverables as due - see complete list<https://chalmers-my.sharep= oint.com/:x:/g/personal/platt_chalmers_se/EakbMRm_n_lOtn4npho8pYkBgLdOb-Bjx= hR7XFv_EyU0ZA> * financial statements per beneficiary (for guidance advice responsib= le financial officer to contact me) * for all DCs a mandatory evaluation questionnaire at the end of thei= r training https://ec.europa.eu/eusurvey/runner/MSCAEndOfFellowshipHE (GA A= nnex 5) * for all DCs another mandatory follow-up questionnaire two years aft= er the end of their training https://ec.europa.eu/eusurvey/runner/MSCAFollo= wUp2years (GA Annex 5) * in case of an EC audit, the beneficiary must proof that the DC was = present and worked exclusively on the project - at Chalmers we use specific= time sheets for full-time work and parental/sick leave Best regards, Jacqueline Plette Jacqueline.plette@chalmers.se<mailto:Jacqueline.plette@chalmers.se> EU Grant Manager Chalmers Operations Support | Division of Management and General Univers= ity Support Phone +46 31 7725260 Cell phone +46 723-509359 Chalmers University of Technology Chalmersplatsen 4, Plan E, Room 1034 412 96 Gothenburg Sweden www.chalmers.se<http://www.chalmers.se/> --_000_GV2PPF758B079C211372DC8343BE85FB649F8672GV2PPF758B079C2_ Content-Type: text/html; charset="us-ascii" Content-Transfer-Encoding: quoted-printable <html xmlns:v=3D"urn:schemas-microsoft-com:vml" xmlns:o=3D"urn:schemas-micr= osoft-com:office:office" xmlns:w=3D"urn:schemas-microsoft-com:office:word" = xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" xmlns=3D"http:= //www.w3.org/TR/REC-html40"> <head> <meta http-equiv=3D"Content-Type" content=3D"text/html; charset=3Dus-ascii"= > <meta name=3D"Generator" content=3D"Microsoft Word 15 (filtered medium)"> <!--[if !mso]><style>v\:* {behavior:url(#default#VML);} o\:* {behavior:url(#default#VML);} w\:* {behavior:url(#default#VML);} .shape {behavior:url(#default#VML);} 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mso-level-text:\F0A7; mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-18.0pt; font-family:Wingdings;} ol {margin-bottom:0cm;} ul {margin-bottom:0cm;} --></style><!--[if gte mso 9]><xml> <o:shapedefaults v:ext=3D"edit" spidmax=3D"1026" /> </xml><![endif]--><!--[if gte mso 9]><xml> <o:shapelayout v:ext=3D"edit"> <o:idmap v:ext=3D"edit" data=3D"1" /> </o:shapelayout></xml><![endif]--> </head> <body lang=3D"SV" link=3D"#467886" vlink=3D"#96607D" style=3D"word-wrap:bre= ak-word"> <div class=3D"WordSection1"> <p class=3D"MsoNormal"><span lang=3D"EN-US">Dear all,<o:p></o:p></span></p> <p class=3D"MsoNormal"><span lang=3D"EN-US"><o:p> </o:p></span></p> <p class=3D"MsoNormal"><span lang=3D"EN-US">Happy New Year to you!<o:p></o:= p></span></p> <p class=3D"MsoNormal"><span lang=3D"EN-US"><o:p> </o:p></span></p> <p class=3D"MsoNormal"><span lang=3D"EN-US">Following the MSCA funding obli= gations in the Grant Agreement, I would like to share with you the followin= g information – please do not hesitate to contact Philippas or myself= for any detailed questions you might have:<o:p></o:p></span></p> <p class=3D"MsoNormal"><span lang=3D"EN-US"><o:p> </o:p></span></p> <ul style=3D"margin-top:0cm" type=3D"disc"> <li class=3D"MsoListParagraph" style=3D"margin-left:0cm;mso-list:l0 level1 = lfo1"><span lang=3D"EN-US"><a href=3D"https://chalmers-my.sharepoint.com/:b= :/g/personal/platt_chalmers_se/EQJedngmzYtfZtMRB3ie_yQBJH-v_JnVFFJvrcgZ2Kyr= bQ"><span class=3D"MsoSmartlink"><img border=3D"0" width=3D"16" height=3D"1= 6" style=3D"width:.1666in;height:.1666in" id=3D"Picture_x0020_1" src=3D"cid= :image001.png@01DA3F10.F08F9820" alt=3D"​pdf icon"> Grant Agreement-101072456-RELAX.pdf</span></a> – the legally binding= contract between us in the project consortium and the EC;<o:p></o:p></span= ></li><li class=3D"MsoListParagraph" style=3D"margin-left:0cm;mso-list:l0 l= evel1 lfo1"><span lang=3D"EN-US">GA Article 18 states some specific rules f= or MSCA actions, among other things the <a href=3D"https://euraxess.ec.europa.eu/jobs/charter">European Charter for= Researchers</a> and the <a href=3D"https://euraxess.ec.europa.eu/jobs/charter/code">Code of Conduct= for the Recruitment</a>;<o:p></o:p></span></li><li class=3D"MsoListParagra= ph" style=3D"margin-left:0cm;mso-list:l0 level1 lfo1"><span lang=3D"EN-US">= GA Article 18 also states that doctoral candidates employed through MSCA fu= nding should have the <b>same standards and working conditions</b> as those employed locally hold= ing a similar position;<o:p></o:p></span></li><li class=3D"MsoListParagraph= " style=3D"margin-left:0cm;mso-list:l0 level1 lfo1"><span lang=3D"EN-US">GA= Article 6 states that the following must be specified in the <b>local employment contract</b>: name of supervisor, starting date and dur= ation of employment, monthly support in EUR (and if relevant, in the curren= cy in which the remuneration is paid) as well as the obligation of the DC t= o work exclusively for the action;<o:p></o:p></span></li><li class=3D"MsoLi= stParagraph" style=3D"margin-left:0cm;mso-list:l0 level1 lfo1"><span lang= =3D"EN-US"><a href=3D"https://marie-sklodowska-curie-actions.ec.europa.eu/a= ctions/doctoral-networks">MSCA website</a><o:p></o:p></span></li><li class= =3D"MsoListParagraph" style=3D"margin-left:0cm;mso-list:l0 level1 lfo1"><sp= an lang=3D"EN-US"><a href=3D"https://chalmers-my.sharepoint.com/:b:/g/perso= nal/platt_chalmers_se/EYsl1oT-5_pd6jgKafujsNgBeQ9ejIFz8j8LwlXHSc_YAA"><span= class=3D"MsoSmartlink"><img border=3D"0" width=3D"16" height=3D"16" style= =3D"width:.1666in;height:.1666in" id=3D"Picture_x0020_3" src=3D"cid:image00= 1.png@01DA3F10.F08F9820" alt=3D"​pdf icon"> MSCA guidelines for supervision</span></a><o:p></o:p></span></li><li class= =3D"MsoListParagraph" style=3D"margin-left:0cm;mso-list:l0 level1 lfo1"><sp= an lang=3D"EN-US"><a href=3D"https://chalmers-my.sharepoint.com/:b:/g/perso= nal/platt_chalmers_se/EcYMXu01FGJacuRUFjLOfCEB_x79vBEI1oviPxFt2yuh5Q"><span= class=3D"MsoSmartlink"><img border=3D"0" width=3D"16" height=3D"16" style= =3D"width:.1666in;height:.1666in" id=3D"Picture_x0020_4" src=3D"cid:image00= 1.png@01DA3F10.F08F9820" alt=3D"​pdf icon"> MSCA guidance on financial rules</span></a><o:p></o:p></span></li><li clas= s=3D"MsoListParagraph" style=3D"margin-left:0cm;mso-list:l0 level1 lfo1"><s= pan lang=3D"EN-US"><a href=3D"https://chalmers-my.sharepoint.com/:b:/g/pers= onal/platt_chalmers_se/EXBvzYXDf4heLnhj9HOUCqgBzZMAxSChp9B32YvcWM_ulQ"><spa= n class=3D"MsoSmartlink"><img border=3D"0" width=3D"16" height=3D"16" style= =3D"width:.1666in;height:.1666in" id=3D"Picture_x0020_5" src=3D"cid:image00= 1.png@01DA3F10.F08F9820" alt=3D"​pdf icon"> MSCA Q&A from coordinators’ day 2022</span></a><o:p></o:p></span= ></li><li class=3D"MsoListParagraph" style=3D"margin-left:0cm;mso-list:l0 l= evel1 lfo1"><span lang=3D"EN-US"><a href=3D"https://chalmers-my.sharepoint.= com/:f:/g/personal/platt_chalmers_se/ElMcVgdhL29InLh45sflI1ABNtZextFloBrFX_= Tw7va8aA"><span class=3D"MsoSmartlink"><img border=3D"0" width=3D"16" heigh= t=3D"16" style=3D"width:.1666in;height:.1666in" id=3D"Picture_x0020_6" src= =3D"cid:image003.png@01DA3F17.5EAC7890" alt=3D"​Folder icon"> Other information from coordinators’ day 2022</span></a><o:p></o:p><= /span></li><li class=3D"MsoListParagraph" style=3D"margin-left:0cm;mso-list= :l0 level1 lfo1"><span lang=3D"EN-US">All DCs should have a <a href=3D"https://euraxess.ec.europa.eu/career-development/researchers/car= eer-handbook-young-researchers"> personalized career development plan</a>;<o:p></o:p></span></li><li class= =3D"MsoListParagraph" style=3D"margin-left:0cm;mso-list:l0 level1 lfo1"><sp= an lang=3D"EN-US">For all PIs: you have a legal obligation to <b>submit researcher’s,</b> <b>mobility and secondment declarations f= or their DC</b> in the EU portal <b>within 20 days</b> after start; see screenshots here: <a href=3D"https:/= /chalmers-my.sharepoint.com/:w:/g/personal/platt_chalmers_se/ESv37c0hsZ5IiO= 5vKW-hxqQBFAIzROa_Ncr1L9z6NsK9Dw"> <span class=3D"MsoSmartlink"><img border=3D"0" width=3D"16" height=3D"16" s= tyle=3D"width:.1666in;height:.1666in" id=3D"Picture_x0020_7" src=3D"cid:ima= ge004.png@01DA3F1B.47378A20" alt=3D"​docx icon"> Details Mobilit= y Declarations.docx</span></a> and ask me for guidance if needed<o:p></o:p>= </span></li><li class=3D"MsoListParagraph" style=3D"margin-left:0cm;mso-lis= t:l0 level1 lfo1"><span lang=3D"EN-US">If the <b>DC family status changes</b> over the duration of the project, please co= ntact us as coordinator immediately mentioning the date from which the chan= ge applies;<o:p></o:p></span></li><li class=3D"MsoListParagraph" style=3D"m= argin-left:0cm;mso-list:l0 level1 lfo1"><span lang=3D"EN-US">If there are a= ny interruptions for <b>parental or sick leave</b>, please contact us as coordinator immediately= mentioning the period as applicable;<o:p></o:p></span></li><li class=3D"Ms= oListParagraph" style=3D"margin-left:0cm;mso-list:l0 level1 lfo1"><b><span = lang=3D"EN-US">Reporting obligations</span></b><span lang=3D"EN-US">: <o:p></o:p></span></li><ul style=3D"margin-top:0cm" type=3D"circle"> <li class=3D"MsoListParagraph" style=3D"margin-left:0cm;mso-list:l0 level2 = lfo1"><span lang=3D"EN-US">Midterm review meeting in M13-15 – mandato= ry for all DCs and PIs; date and agenda to be confirmed<o:p></o:p></span></= li><li class=3D"MsoListParagraph" style=3D"margin-left:0cm;mso-list:l0 leve= l2 lfo1"><span lang=3D"EN-US">a progress report before midterm review (with= contributions from all DCs)<o:p></o:p></span></li><li class=3D"MsoListPara= graph" style=3D"margin-left:0cm;mso-list:l0 level2 lfo1"><span lang=3D"EN-U= S">deliverables as due – see <a href=3D"https://chalmers-my.sharepoint.com/:x:/g/personal/platt_chalmers= _se/EakbMRm_n_lOtn4npho8pYkBgLdOb-BjxhR7XFv_EyU0ZA"> <span class=3D"MsoSmartlink"><img border=3D"0" width=3D"16" height=3D"16" s= tyle=3D"width:.1666in;height:.1666in" id=3D"Picture_x0020_2" src=3D"cid:ima= ge002.png@01DA3F14.C3177080" alt=3D"​xlsx icon"> complete list</= span></a><o:p></o:p></span></li><li class=3D"MsoListParagraph" style=3D"mar= gin-left:0cm;mso-list:l0 level2 lfo1"><span lang=3D"EN-US">financial statem= ents per beneficiary (for guidance advice responsible financial officer to = contact me)<o:p></o:p></span></li><li class=3D"MsoListParagraph" style=3D"m= argin-left:0cm;mso-list:l0 level2 lfo1"><span lang=3D"EN-US">for all DCs a = mandatory evaluation questionnaire at the end of their training <a href=3D"https://ec.europa.eu/eusurvey/runner/MSCAEndOfFellowshipHE">http= s://ec.europa.eu/eusurvey/runner/MSCAEndOfFellowshipHE</a> (GA Annex 5)<o:p= ></o:p></span></li><li class=3D"MsoListParagraph" style=3D"margin-left:0cm;= mso-list:l0 level2 lfo1"><span lang=3D"EN-US">for all DCs another mandatory= follow-up questionnaire two years after the end of their training <a href=3D"https://ec.europa.eu/eusurvey/runner/MSCAFollowUp2years">https:/= /ec.europa.eu/eusurvey/runner/MSCAFollowUp2years</a> (GA Annex 5)<o:p></o:p= ></span></li><li class=3D"MsoListParagraph" style=3D"margin-left:0cm;mso-li= st:l0 level2 lfo1"><span lang=3D"EN-US">in case of an EC audit, the benefic= iary must proof that the DC was present and worked exclusively on the proje= ct – at Chalmers we use specific time sheets for full-time work and parental/sick leave<o:p></o:p></span></li></ul> </ul> <p class=3D"MsoNormal"><span lang=3D"EN-US"><o:p> </o:p></span></p> <p class=3D"MsoNormal"><i><span lang=3D"EN-US" style=3D"font-size:9.0pt;fon= t-family:"Arial",sans-serif;color:#002060;mso-ligatures:none;mso-= fareast-language:SV">Best regards,<o:p></o:p></span></i></p> <p class=3D"MsoNormal"><b><i><span lang=3D"EN-US" style=3D"font-size:9.0pt;= font-family:"Arial",sans-serif;color:#1D02BE;mso-ligatures:none;m= so-fareast-language:SV">Jacqueline Plette<o:p></o:p></span></i></b></p> <p class=3D"MsoNormal"><span lang=3D"EN-US" style=3D"font-size:10.0pt;font-= family:"Calibri",sans-serif;color:black;mso-ligatures:none;mso-fa= reast-language:SV"><o:p> </o:p></span></p> <p class=3D"MsoNormal"><span lang=3D"EN-US" style=3D"font-size:10.0pt;font-= family:"Calibri",sans-serif;color:black;mso-ligatures:none;mso-fa= reast-language:SV"><a href=3D"mailto:Jacqueline.plette@chalmers.se"><span s= tyle=3D"color:#0563C1">Jacqueline.plette@chalmers.se</span></a> <o:p></o:p></span></p> <p class=3D"MsoNormal"><span lang=3D"EN-US" style=3D"font-size:10.0pt;font-= family:"Calibri",sans-serif;color:black;mso-ligatures:none;mso-fa= reast-language:SV"><o:p> </o:p></span></p> <p class=3D"MsoNormal"><span lang=3D"EN-US" style=3D"font-size:8.0pt;font-f= amily:"Arial",sans-serif;color:black;mso-ligatures:none;mso-farea= st-language:SV">EU Grant Manager<o:p></o:p></span></p> <p class=3D"MsoNormal"><span lang=3D"EN-US" style=3D"font-size:8.0pt;font-f= 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723-509359<o:p></o:p></span></p> <p class=3D"MsoNormal" style=3D"line-height:12.0pt;text-autospace:none"><sp= an lang=3D"EN-US" style=3D"font-size:8.0pt;font-family:"Arial",sa= ns-serif;color:#212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast= -language:SV"><o:p> </o:p></span></p> <p class=3D"MsoNormal" style=3D"line-height:12.0pt;text-autospace:none"><sp= an lang=3D"EN-US" style=3D"font-size:8.0pt;font-family:"Arial",sa= ns-serif;color:#212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast= -language:SV">Chalmers University of Technology<o:p></o:p></span></p> <p class=3D"MsoNormal" style=3D"line-height:12.0pt;text-autospace:none"><sp= an style=3D"font-size:8.0pt;font-family:"Arial",sans-serif;color:= #212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast-language:SV">C= halmersplatsen 4, Plan E, Room 1034<o:p></o:p></span></p> <p class=3D"MsoNormal" style=3D"line-height:12.0pt;text-autospace:none"><sp= an style=3D"font-size:8.0pt;font-family:"Arial",sans-serif;color:= #212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast-language:SV">4= 12 96 Gothenburg<o:p></o:p></span></p> <p class=3D"MsoNormal" style=3D"line-height:12.0pt;text-autospace:none"><sp= an style=3D"font-size:8.0pt;font-family:"Arial",sans-serif;color:= #212121;letter-spacing:-.15pt;mso-ligatures:none;mso-fareast-language:SV">S= weden<o:p></o:p></span></p> <p class=3D"MsoNormal" style=3D"line-height:12.0pt;text-autospace:none"><b>= <span style=3D"font-size:8.0pt;font-family:Arial-BoldMT;color:#212121;lette= r-spacing:-.15pt;mso-ligatures:none;mso-fareast-language:SV"><o:p> </o= :p></span></b></p> <p class=3D"MsoNormal"><b><span style=3D"font-size:8.0pt;font-family:"= Arial",sans-serif;color:#212121;mso-ligatures:none;mso-fareast-languag= e:SV"><a href=3D"http://www.chalmers.se/"><span style=3D"color:#0563C1;font= -weight:normal">www.chalmers.se</span></a></span></b><b><span style=3D"font= 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